Video Training & Resources

The following training videos will introduce current and potential grantees to the content, functions, and processes of grant programs. Under each video you will find a brief overview of the subject matter along with any supplemental resources. 

This presentation outlines DCEO’s mission and areas served, discusses major grant programs, and demonstrates where to find grant opportunities.

In this presentation we will outline what to expect from being a Grantee with DCEO. If you are thinking of applying for a DCEO grant, we will walk you through the recommend steps to prepare for your grant application.

• Prior Written Approval

In this presentation we will outline the function and contents of a notice of funding opportunity, where Illinois residents and organizations can find grant funding opportunities, and important tips and resources available.

In this presentation we will provide a brief overview of what pre-qualification means as well the sections of the pre-qualification process and your role in obtaining a pre-qualification status.

In this presentation we will briefly discuss the purpose of a budget, identify budget expenditure categories, and discuss required signatures.

• 2 CFR 200
• Administration vs. Programmatic Costs
• Pre-Award Costs

In this presentation, we will discuss Capital Grants is their intended purposes, discuss how Capital projects must follow the bondability guidelines, requirements for the Business Enterprise Program or BEP, as well as Environmental reviews, Illinois Works Apprenticeship Program, and Prevailing Wage.

• Bondability Guidelines
• Illinois Department of Labor
  
• Prevailing Wage Fact Sheet

In this presentation we will define what a Capital Grant is, allowable expenses for the funding, budget template and categories, the budget certification page, and tips on how to successfully complete the Budget Template.

• Bondability Guidelines

In this presentation, we will define an operating grant and its allowable expenses for funding, what the budget template looks like, budget expense categories, the Budget Certification page, and tips on how to successfully complete the Budget Template.

• 2 CFR 200
• Procurement Standards

Pursuant to the Grant Accountability and Transparency Act (30 ILCS 708), a state-wide uniform grant agreement template was developed and implemented. There are three (3) parts to the agreement. Part 1 is uniform for all state agencies. Part 2 is unique to the state awarding agency. Part 3 is grant-specific. The following is  the Department of Commerce’s Grant Agreement template (with Part 3 to be fully completed at the time of award).

• Uniform Grant Agreement Template
• Interest Bearing Account
• Sexual Harassment Policy

This presentation will provide you with an understanding of what will happen if a grantee cannot comply with grant requirements and deadlines including the different ways a grantee can be non-compliant, the difference between being placed on temporary and permanent stop pay status, how to navigate the GATA Grantee Portal to see if your entity is on the IL Stop Payment List, who to contact regarding being placed on the IL Stop Payment List, what happens when grantees resolve non-compliance, and some other tips and resources for grantees.

• Remedies for Non-Compliance

In this presentation, we will be discussing the procurement standards that must be followed with your grant from the State of Illinois. These standards help you to efficiently spend grant funds by helping you identify the most cost-effective option to carry out your grant.

• Procurement Standards

This presentation outlines the Federal and Administrative Risk Internal Control Questionnaire and the Programmatic Risk Assessment, two required processes in the grant execution.

Within this presentation we define what a Line Item Grant is and its life cycle including the pre-award and post award process. Also covered are the steps to prepare for a line item Grant and how to maintain compliance with your Grant Agreement.

In this presentation, we will discuss Grant Reporting Requirements and walk through the required reports, briefly explaining each report, and the risk of non-compliance.

• Grant Reporting
• Requirements for Pass-Through Entities
• Subrecipient or Subcontractor Determination

This presentation will provide you with an understanding of grantee audit requirements including why and when audits are required of grantees, who covers audit costs, what different audits may be required and their different requirements, how to access your entity’s audit requirements in the GATA Grantee Portal, the steps for submitting the audit requirements in the portal, and other tips and resources.

• Grantee Audit Requirements
• Consolidated Year End Report
• Grantee Audit Requirements

This video discusses conflicts of interest as well as potential conflicts of interest and how to address them.

• Conflict of Interest Policy Guidance

This presentation outlines the purpose of Indirect Cost Rate elections, the different types of Indirect Costs Rates, how to submit, and where to find additional resources.

• Indirect Cost Template
• Indirect Cost and Indirect Cost Rates

This presentation addresses the Code of Federal Regulations, also known as CFR, as well as eCFR, the electronic version, and how to interpret and navigate each. 

In this presentation we discuss the purpose of record retention, what is included, how long records are maintained, and the consequences of non-compliance. 

• Grant Monitoring